Division Coordinator / Operation Manager

Come join QuTech and create the Quantum Future! 

Are you hands-on, a natural problem-solver, and able to navigate complex environments? Do you have experience as an Operations Manager or Programme Manager and a passion for science? If so, this role is for you!

QuTech is a mission-driven research institute of Delft University of Technology (TU Delft). Together, we work on a radically new technology with world-changing potential. Our mission: to develop scalable prototypes of a quantum computer and an inherently safe quantum internet, based on the fundamental laws of quantum mechanics.

To achieve these ambitious goals, we bring together scientists, engineers and industry in an inspiring environment. We are jointly creating the quantum future, because we believe that quantum technology can be a game changer in many social and economic sectors, including health, agriculture, climate and safety.

Our divisions and support teams include over 300 dedicated people. Today, we are looking for a Division Coordinator for the Quantum Internet Division.

Job Description

The Division Coordinator acts as the key link between the divisions and central support teams, ensuring seamless day-to-day operations. As the coordinator of a large and complex divisions, you will oversee operational and financial planning, be the central point of contact for the Principal Investigators, and ensure that the entire division runs efficiently and is well supported. Together with the Division Research Lead you form the Division Management Team, guiding the division’s strategy. You will report directly to the General Director of QuTech.

On daily basis your responsibilities will be:

• Supporting the division’s strategic planning for both short- and long-term goals.
• Overseeing operational, personnel, and financial planning on an annual and multi-year basis.
• Managing the annual agenda, tracking recurring activities such as reviews and proposal calls.
• Supervising division support staff, such as programme managers, management assistants, and engineers.
• Serving as the primary point of contact for Principal Investigator within your division, providing support in resolving issues and fostering positive group dynamics.
• Organizing and preparing divisional meetings, progress reports, and budget overviews.
• Coordinating outreach and external communication, including events, press releases, and the annual report.
• Working hands in hands with the business development team by helping identify opportunities, develop proposals, negotiate contracts, and contribute to IP production.

The Division Coordinator co-leads the Division Management Team (DMT) alongside the Division Research Leader, guiding the division’s strategy.

Requirements

• Academic or HBO degree (preferably in natural sciences).
• 4+ years as an Operation Manager, Programme Manager or similar role, ideally in an academic setting.
• Experience in project planning, budgeting, and people management.
• Strong analytical and problem-solving skills.
• Proactive, strategic thinker with a hands-on mentality.
• Ability to connect to people and to navigate complex environments.
• Excellent communicator in English, Dutch proficiency will be a big plus.
• Project management certification, is a plus.

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

At TU Delft we embrace diversity as one of our core values and we actively engage to be a university where you feel at home and can flourish. We value different perspectives and qualities. We believe this makes our work more innovative, the TU Delft community more vibrant and the world more just. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale. That is why we invite you to apply. Your application will receive fair consideration.

Challenge. Change. Impact!
 

QuTech

QuTech is a mission-driven research institute of TU Delft. Together we are working on a radical new technology with world-changing potential. We are developing scalable prototypes of a quantum computer and a secure quantum internet.

We believe quantum technology will be a game changer in many social and economic sectors - including health, agriculture, climate, and security. To achieve our ambitious goals, we bring scientists, engineers, and industry together in an inspiring environment, with plenty of room for ambition, entrepreneurship, and innovation.

Conditions of employment 

As a Division Coordinator, you will receive a one-year employment contract with TU Delft, with the possibility of a permanent position thereafter. Your salary will be based on your experience and aligned with scale 11 or 12 of the CAO for Dutch Universities, ranging from €4,728 to €7,297 gross per month for a full-time (38-hour) workweek. You will join a dynamic, inclusive, and international environment where continuous learning and professional growth are encouraged.

• Duration of contract is 1 year Temporary with prospect of permanent
• A job of 38 hours per week. 
• 8% holiday allowance and an end-of-year bonus of 8.3%.  
• An excellent pension scheme via the ABP. 
• The possibility to compile an individual employment package every year. 
• Discount with health insurers on supplemental packages. 
• Flexible working week. 
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget. 
• Plenty of opportunities for education, training and courses. 
• Partially paid parental leave 
• Attention for working healthy and energetically with the vitality program. 

Will you need to relocate to the Netherlands for this job? TU Delft is committed to make your move as smooth as possible! The HR unit, Coming to Delft Service, offers information on their website to help you prepare your relocation. In addition, Coming to Delft Service organises events to help you settle in the Netherlands, and expand your (social) network in Delft. A Dual Career Programme is available, to support your accompanying partner with their job search in the Netherlands.  

Additional information

For more information about this position, please contact Rebecca Mayrhofer at R.Mayrhofer@tudelft.nl.
For questions about the procedure, please contact our Senior Recruiter Audrey Monje at A.Monje@tudelft.nl. 

 

Application procedure
Are you interested in this vacancy? Please apply no later than 16 December 2025 via the application button and upload the following documents:

• CV
• Motivational letter

You can address your application to Rebecca Mayrhofer.

Please note:

• You can apply online. We will not process applications sent by email and/or post.
• As part of knowledge security, TU Delft conducts a risk assessment during the recruitment of personnel. We do this, among other things, to prevent the unwanted transfer of sensitive knowledge and technology. The assessment is based on information provided by the candidates themselves, such as their motivation letter and CV, and takes place at the final stages of the selection process. When the outcome of the assessment is negative, the candidate will be informed. The processing of personal data in the context of the risk assessment is carried out on the legal basis of the GDPR: performing a public task in the public interest. You can find more information about this assessment on our website about knowledge security.
• Please do not contact us for unsolicited services.