Management Assistant - Maternity Cover

Join QuTech and support our organization in achieving our mission: developing quantum technology!
 

Job description

We are looking for an enthusiastic and reliable Management Assistant to support 8 scientists in the Computing Research Division at QuTech for a six-month maternity cover. Are you positive-minded, flexible, and decisive? Can you manage a complex agenda and thrive in a dynamic international environment? Then this role is for you!

As a Management Assistant, you will support  scientists on a daily basis. You will manage their hectic schedules and understand the support they need. Both within the organization and for external relations, you will be the first point of contact, prioritizing requests and information.

Your responsibilities will include:

• Supporting PhD and Postdoc researchers in these research groups.
• Organizing meetings with internal and/or external participants.
• Arranging business travel from A to Z.
• Monitoring the procurement process and the status of orders.
• Managing the administrative process for new starters and ensuring everything is up to date.

You will be part of a team of seven Management Assistants, each with their own responsibilities. Our workplace at QuTech is international and friendly, with people from diverse backgrounds, making every day unique and interesting. In this enriching environment.

Job requirements

We are looking for an enthusiastic and independent colleague with a proactive, ‘can-do’ attitude. You are a team player and a strong communicator, and providing excellent support is what motivates you. You handle stress well and can easily switch between different tasks while maintaining a clear overview.

In addition, you have:

• An MBO+ or HBO-level education with approximately 3 to 5 years of experience in an operational and administrative role.
• Excellent command of English; Dutch is a strong plus.
• Proficiency in Microsoft Office.
• An EU passport or a valid Dutch work permit.

Availability to start in June or beginning july is required.

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

At TU Delft we embrace diversity as one of our core values and we actively engage to be a university where you feel at home and can flourish. We value different perspectives and qualities. We believe this makes our work more innovative, the TU Delft community more vibrant and the world more just. Together, we imagine, invent and create solutions using technology to have a positive impact on a global scale. That is why we invite you to apply. Your application will receive fair consideration.

Challenge. Change. Impact!

QuTech

QuTech is a mission-driven research institute run jointly by Delft University of Technology (TU Delft) and the Netherlands Organisation for Applied Scientific Research (TNO). Together, we work on a radically new technology with world-changing potential, developing scalable prototypes of a quantum computer and an intrinsically safe quantum internet.

We are creating the quantum future, and we believe that quantum technology will be a game changer in many social and economic sectors – including health, agriculture, climate and safety.

To achieve our ambitious goals, we bring together scientists, engineers and industry in an inspiring environment, with plenty of space for ambition, entrepreneurship and innovation. Our research and engineering activities are conducted in three divisions: Quantum Computing, Quantum Internet and Qubit Research.

220 FTE and over 300 curious people work in our divisions and support teams, and we actively welcome new colleagues who share our vision and enthusiasm.

Have a look at our video and get a glimpse of QuTech. This position is for the Qubit Research division.
 

Conditions of employment 

As a Management Assistant, you will play a key role in supporting scientists in their pursuit of groundbreaking discoveries, contributing indirectly to the achievement of significant milestones. You will endorse a divers role in a dynamic, informal, and international working environment. You will receive a 

• Temporary contract of 6 or 7 months depending on the start date.
• A position of 32 hours per week. 
• A salary based on Schaal 08 of the CAO for Dutch Universities with a salary between €3218 - €4298 gross per month based on a fulltime contract (38 hours), plus 8% holiday allowance and an end-of-year bonus of 8.3%.  
• An excellent pension scheme via the ABP. 
• Discount with health insurers on supplemental packages. 
• Up to 41 holiday days per year. 
• Attention for working healthy and energetically with the vitality program. 

Will you need to relocate to the Netherlands for this job? TU Delft is committed to make your move as smooth as possible! The HR unit, Coming to Delft Service, offers information on their website to help you prepare your relocation. In addition, Coming to Delft Service organises events to help you settle in the Netherlands, and expand your (social) network in Delft. A Dual Career Programme is available, to support your accompanying partner with their job search in the Netherlands.  

Additional information

For more information about this position, please contact Monica Bulacu, Division Coordinator of Quantum internet. at M.I.Bulacu@tudelft.nl.

For questions about the procedure, please contact our Senior Recruiter Audrey Monje at A.Monje@tudelft.nl.
 

Application procedure
Are you interested in this vacancy? Please apply no later than 1 June 2025 via the application button and upload the following documents:

• CV
• Motivational letter

You can address your application to Monica Bulacu.

Please note:

• You can apply online. We will not process applications sent by email and/or post. 
• A pre-employment screening can be part of the selection procedure.
• For the final candidates, a knowledge security check will be part of the application procedure. For more information on this check, please consult Chapter 8 of the National Knowledge Security Guidelines. We carry out this check on the basis of legitimate interest.
• Please do not contact us for unsolicited services.