Project Assistant - Quantum Internet Alliance

Come join QuTech and create the Quantum Future! 

Job description

At QuTech, our Quantum Internet Division is advancing the development of quantum technologies that will shape the future of communication. While this position is part of QuTech, the Project Assistant will primarily support the Quantum Internet Alliance (QIA), Europe's flagship initiative to build a global quantum internet.

The Quantum Internet Alliance (QIA) is Europe’s flagship initiative to build a global quantum internet. Its mission is to develop the world’s first full stack prototype quantum internet, validating all key subsystems and strengthening Europe’s technological leadership. As a pioneering community, QIA brings together world class research, industry partners, and policy engagement to grow a resilient and innovative European quantum internet ecosystem. Learn more at https://quantuminternetalliance.org/.

We are looking for a Project Assistant to join our team and support the coordination and delivery of activities within QIA. In this role, you will work closely with project managers, researchers, and external partners to help ensure the smooth execution of project operations and events. On a daily basis, you will:

• Provide organizational and administrative support to the QIA coordination team and QIA Project Management team.
•  Coordinate QIA internship program.
• Provide support for the communication and outreach activities.
• Provide advice to consortium partners on EU project management processes and reporting requirements.
• Assist in the preparation of financial and progress reports for the European Commission.
• Process financial administration, such as purchase orders, payment requests and new supplier registrations.
• Support QIA's participation in conferences, trade fairs, and outreach events, including exhibition stand coordination.
• Assist with the planning and Organisation of meetings, workshops, and events, from inviting speakers to arranging venues and catering.
• Support the administration of the QIA Technical Forum (QIATF)
• Help maintain project websites and social media channels.
• Coordinate the creation of promotional materials.
• Monitor and manage the general Coordination Team inbox, ensuring requests are dealt with or forwarded in a timely manner.
• Schedule meetings and support meeting preparation, including agendas, documentation, and follow-up actions.
• Maintain and organize project documentation (including Wiki pages).

Job Requirements

We are looking for a motivated Project Assistant with previous experience as a Management Assistant, Team Assistant, Project Assistant, or in a similar administrative or project support role. You are organized, detail-oriented, proactive, and enjoy working in an international environment where no two days are the same.

In addition, you bring experience or an interest in several of the following areas:

• Event Organisation and the coordination of meetings, activities, or projects.
• Social media management, communications, marketing, and outreach activities.
• Graphic design, web design, and the creation of promotional materials.
• Working in an international and collaborative environment.
• Communicating effectively in English, both written and spoken.
  
  

What will you gain?

• Strengthen your knowledge of corporate outreach and stakeholder engagement.
• Learn the principles and practice of Agile project management.
• Gain hands-on experience in managing projects funded by the European Commission.
• Work on exciting and challenging topics in a dynamic and highly international environment.

We look forward to receiving applications from all qualified candidates and are committed to creating an inclusive environment that celebrates diversity. We believe in the power of an inclusive organizational culture and think it is important that everyone can be themselves. Whether it concerns age, gender, religion, sexual orientation, cultural background: everyone is welcome!

QuTech

At QuTech, we work on radically new technologies with world-changing potential. Our mission: to develop scalable prototypes of a quantum computer and a quantum internet by integrating world-class research and groundbreaking innovation. Through excellence, relevance, and leadership, we cultivate a vibrant quantum technology ecosystem. Together, we are creating the quantum future, because we believe that quantum technologies can be a game changer in many societal and economic sectors, including health, agriculture and safety.

Have a look at our video and get a glimpse of QuTech.

Conditions of employment 

As a project Assistant, you will initially be offered a one-year contract with TU Delft, with the possibility of extension. You will work in a dynamic, international, and inclusive environment, where you will have ample opportunities to learn, develop your skills, and grow professionally.

• A salary based on Scale 9 of the CAO for Dutch Universities with a salary between €3873 - €5264 gross per month based on a fulltime contract (38 hours).
• 38h per week. 
• 8% holiday allowance and an end-of-year bonus of 8.3%.
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget. 
• An excellent pension scheme via the ABP.
• The possibility to compile an individual employment package every year.
• Discount on health insurance.
• Flexible working week.  

Additional information

For information about this position, you can contact Nicolas Bonnotte, QIA Program Manager at N.H.A.B.Bonnotte@tudelft.nl.

For questions concerning the procedure contact our recruiter Audrey Monje at A.Monje@tudelft.nl.

Application procedure
Are you interested in this vacancy? Please apply no later than 29 November 2026 via the application button and upload the following documents:

• CV
• Motivational letter

You can address your application to Nicolas Bonnotte.

Please note:

• To protect your personal data, we only accept applications submitted via the ‘Apply’ button advertised under the vacancies on our website. Applications and additional information sent by email or through other channels, including unsolicited applications, will not be considered or responded to. This also applies to open applications.
• As part of knowledge security, TU Delft conducts a risk assessment during the recruitment of personnel. We do this, among other things, to prevent the unwanted transfer of sensitive knowledge and technology. The assessment is based on information provided by the candidates themselves, such as their motivation letter and CV, and takes place at the final stages of the selection process. When the outcome of the assessment is negative, the candidate will be informed. The processing of personal data in the context of the risk assessment is carried out on the legal basis of the GDPR: performing a public task in the public interest. You can find more information about this assessment on our website about knowledge security.
• Please do not contact us for unsolicited services.